Medical Translation Services for Healthcare, Pharma and Medical Devices
Medical translation for hospitals and health systems, pharmaceutical companies, medical device manufacturers and CROs. Native translators with medical or life-science backgrounds translate patient materials, clinical trial documents and regulatory files, a second medical translator reviews every file, and patient-facing text is written in plain language. Your approved terms stay the same in every language and every version.
Medical translation at a glance
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What we translate |
Patient materials, discharge instructions, consent forms, IFUs and labeling, clinical and regulatory documents |
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Specialists |
Native translators with medical or life-science backgrounds, reviewed by a second medical translator |
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Requirements |
Approved terminology, plain language for patients, back-translation on request, units and reference ranges checked |
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Files & platforms |
Word, PDF, Excel, InDesign, XLIFF and scanned records |
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Turnaround |
Up to 12,000 words / day · rush on request |
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Price |
From $0.08 / word · fixed before we start |
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Delivered with |
Your updated glossary, plus a signed statement of accuracy on request |
About the service
What is medical translation?
Medical translation is the translation of healthcare, pharmaceutical, and medical device content from one language into another by translators trained in medicine. It covers patient materials such as discharge instructions and consent forms, as well as clinical trial protocols, device instructions, drug labeling, and medical records, where one wrong word can affect a patient's care or a regulatory submission.
Good medical translation does two things: it uses the exact medical terms every time, and it writes for the person reading. A protocol is written for doctors and researchers, while its consent form must be clear to patients at any reading level. We translate each one for its reader and keep your approved terms the same in both.
Guide: how to translate medical terms →Who we translate for
- Hospitals and health systemsVital documents, discharge instructions and patient education for language access programs
- Pharmaceutical and biotech companiesLabeling, patient leaflets and regulatory files
- Medical device manufacturersIFUs, labels, device software and technical files
- CROs and research sitesProtocols, consent forms and patient questionnaires
- Health plans and health tech companiesMember notices, apps, patient portals and support content
- Translation agenciesMedical and Arabic work for their own clients
What we translate
Medical documents we translate
If your document isn't listed, send it anyway. Scanned and handwritten records are fine as long as every word can be read.
Hospital and patient materials
- Discharge instructions and after-visit summaries
- Consent and registration forms
- Patient education and patient portal content
- Medical records, lab results and reports
Clinical trials
- Protocols and investigator brochures
- Informed consent forms
- Patient questionnaires and diaries
- Ethics committee and site documents
Medical devices
- Instructions for use (IFUs)
- Labels and packaging
- Device software and app text
- User manuals and technical files
Pharma and regulatory
- Patient leaflets and product information
- Summaries of product characteristics (SmPCs)
- Regulatory submission documents
- Safety and adverse event reports
Accuracy you can show
How we keep medical translations accurate
Four safeguards run on medical projects. Your quote shows which ones each document gets.
Second medical review
A second translator with a medical or life-science background checks every line against the source, including numbers, units and dosages.
Usually needed for: Every medical project.
Approved terminology
We build a glossary from your approved terms and past translations, and keep every term the same across documents, versions, and languages.
Usually needed for: Labeling, IFUs and multi-document submissions.
Back-translation
A separate translator translates the text back into English without seeing the original, so your team can confirm the meaning hasn't changed.
Usually needed for: Consent forms, patient questionnaires, and other high-risk text.
Plain language for patients
Patient materials are written in plain language, at around a sixth-grade reading level when you ask for it, while the medical facts stay exact.
Usually needed for: Consent forms, leaflets and discharge instructions.
Running a clinical trial? Clinical trial translation →
Need medical translation services?
Send your files or details and get a fixed price and delivery date within 24 hours.
How we work
How your medical documents are translated
- 01Review and quoteSend your documents and tell us the market and the reader. You get a fixed price, schedule and the checks we recommend within 24 hours.
- 02Glossary firstWe collect your approved terms and past translations, and agree on any new terms with you before translation starts.
- 03Specialist translationA native translator with a background in your field translates and flags unclear source text instead of guessing.
- 04Medical reviewA second medical translator checks every line, number, unit, and dosage against the source.
Confidential by default
Translators sign NDAs and files move over secure transfer.
Human translation
No AI translation unless you ask for it.
ISO 17100 process
Translation, revision and final checks on every job.
Pricing and turnaround
How much does medical translation cost?
- Translation + medical review
- From $0.08 / word
- Back-translation
- Quoted per document
- Labels and layout (InDesign, PDF)
- Quoted per page
- Signed statement of accuracy
- On request
- Rush delivery
- +25%
Included in every price
- Native translator who specializes in your subject
- Full review by a second translator (ISO 17100)
- Your glossary and terminology kept consistent
- Formatting matched to your original file
- Confidential handling, NDA on request
- Fixed price before we start. No surprises.
Fixed quote within 24 hours. No obligation.
What affects the price
- Subject. Regulatory files and device documents need specialist translators.
- Languages. Common languages cost less than rare ones.
- Extra checks. Back-translation adds a second, separate translation.
- Updates. Label and IFU updates reuse approved translations, so they cost less.
- Deadline. Rush delivery adds 25%.
“We use Translation Partner for a broad range of services including label translations, proofreading and also document translations. The service has always been handled professionally and in a timely manner.”
Regulatory Affairs SpecialistFoster Clark
Medical translation questions
How much does medical translation cost?
Translation plus a second medical review starts at $0.08 per word. The rate depends on the language pair, the subject, and the deadline, and back-translation and layout work are quoted separately. Rush delivery adds 25%, and your fixed quote sets the price before we start.
Who translates our medical documents?
Native translators with a medical, pharmacy or life-science background, matched to your subject: patient materials go to someone who writes clearly for patients, a device IFU to someone who knows devices, a protocol to someone who knows clinical research. A second medical translator reviews every file before delivery.
Do you offer back-translation?
Yes. A separate translator translates the text back into English without seeing your original, and we send you both versions with any differences explained. It’s most often used for consent forms, patient questionnaires, and other text where the meaning must be confirmed.
Can you translate vital documents for our language access program?
Yes. We translate the documents patients need to understand their care, such as consent and registration forms, discharge instructions, after-visit summaries, notices, and patient education, into the languages your patients speak. Each one is written in plain language, and we keep your templates consistent, so updates are quick. Your compliance team decides which documents and languages your program covers.
How do you protect patient information (PHI)?
Every translator signs an NDA; only the team on your project can open your files, and files move over secure transfer. If you’re a US healthcare client and need a business associate agreement under HIPAA, tell us when you request a quote.
Do you translate medical records and reports?
Yes, for hospitals, insurers, law firms, and care providers. We translate every entry, including handwritten notes, keep lab values, units, and reference ranges exactly as written, and add a signed statement of accuracy when you need one.
Do you provide medical interpreters?
Yes. We provide interpreters by phone and video for appointments, telehealth visits, and patient calls. Tell us the languages, how often you need them, and the type of care, and your quote confirms the interpreters and the cost.
Can you use AI translation for medical documents?
Only if you ask for it, and never without a full review by a medical translator. By default, every medical document is translated by a native specialist and checked by a second one, because a wrong term or dosage can’t be left to software.
Want your medical translation quote?
Send your files or details and get a fixed price and delivery date within 24 hours.
Complete the form below to get your quote